TO:  All members of the Canadian Thoroughbred Horse Society (BC Division)

NOTICE OF ANNUAL GENERAL MEETING

TAKE NOTICE THAT the Annual General Meeting of the Canadian Thoroughbred Horse Society (BC Division) will be held:

         Time:        Commencing at 11:00 am
         Date:        Saturday, June 19, 2021
         Place:        CTHS BC office ---Boardroom – 2nd Floor
                           #7 – 5492 Production Blvd., Surrey, BC  V3S 8P5
                           Or by Zoom Video Conferencing or Tele-conferencing

Members wishing to participate, are asked to RSVP by completing a AGM registration form and returning it to the CTHS BC office by Friday, June 11, 2021.

The main purpose of this meeting is for the following:

1.    to receive the annual reports of the Society;
2.    to approve the appointment of the auditor for the 2021 fiscal year;
3.    to transact such business that may properly come before the Annual Meeting.

Dated this 5th day of May, 2021.
 
BY ORDER OF THE BOARD OF DIRECTORS
 

Note:   

• Copies of the 2020 financial statements and minutes of the June 5, 2019 annual general meeting are available upon written request to the CTHS BC office and will be presented at the meeting.
  
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• As per Article XI, Section 9 (a) of the CTHS By-Laws, new business proposed to be discussed at the meetings of the Society, or any Regional Division thereof, shall be delivered in writing to the National Executive Secretary or Regional General Manager as the case may be.  Proposed new business, endorsed in writing by at least three (3) members entitled to vote at the meeting and received prior to the mailing of the Notice of the Meeting, shall be included in the agenda and may be subject of a vote at the meeting.
  
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• Only voting members who are present are eligible to vote (no proxies).
  
  _________________________________________________________________________________________________________________  
  
  AGM REGISTRATION
  
  Under COVID health restrictions and protocols the CTHS BC AGM will be held at the CTHS BC office boardroom and will also be made available by Zoom video conferencing and tele-conferencing. Members wishing to participate are asked to RSVP by Friday, June 11th by returning the registration slip below or at https://www.cthsbc.org/agm-rsvp.
  Registered participants will receive a web link and further information for the AGM materials prior to the meeting.
  
  1.     Name of participant joining AGM: ______________________________________
  
  2.    Email address:  ______________________________________________________
  
  3.    Telephone number:  ___________________________________________________
  
  4.    I will be joining via: (circle one)
  a.    Attending in person;
  b.    Zoom conferencing (on computer);
  c.    Tele-conferencing (telephone dial in).
  
  Signature:  _____________________________________    Date:  _____________________